Built for hvac contractors

Turn HVAC RFPs into a clear bid checklist.

BidTerms helps HVAC contractors review RFP PDFs for scope, deadlines, equipment requirements, controls coordination, warranty terms, insurance, bonds, wage rules, and risk-shifting clauses.

BidTerms does not find bids for you. It helps you review RFPs you already have, before you spend hours estimating, calling suppliers, or preparing a proposal.
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7 days free, no card required. Then $29/month.

HVAC Contractors RFP Analysis Preview
Evidence-backed findings from a sample bid package
Scope

HVAC replacement including demolition, new rooftop units, piping, controls integration, electrical coordination, startup, balancing, training, and closeout documents.

Deadlines
  • Pre-bid walkJun 6
  • Questions dueJun 10
  • Bid dueJun 17
Risk Flags
  • Retainage / payment timing
  • Liquidated damages
  • Broad indemnification
Source-backed risk example
HIGH
"Contractor shall be responsible for all costs, delays, claims, losses, and damages arising from performance of the Work."

BidTerms highlights the clause and explains why it may shift cost or legal exposure onto your company.

Risk areas BidTerms checks

The goal is not to replace your judgment. The goal is to make sure the clauses worth a second look are not buried in the PDF.

Review:startup, commissioning, warranty, and training obligations
Review:phased schedules, occupied-building work, and downtime limits
Review:liquidated damages, no-damages-for-delay, and strict completion dates
Review:permits, code compliance, bonding, insurance, and indemnification

Bid package items it organizes

BidTerms turns messy RFP requirements into a checklist your team can review before submission.

Track:mechanical/HVAC license and technician credential requirements
Track:equipment submittals, alternates, substitutions, and manufacturer specs
Track:site visit, question deadline, addenda, and bid due dates
Track:prevailing wage, certified payroll, and public funding requirements

Have an RFP sitting in your inbox?

Upload it to BidTerms and get a structured review of the dates, documents, requirements, and clauses that matter before you bid.

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