Construction RFPs are getting harder to read, not easier.
BidTerms turns long RFPs into a clear scope summary, deadline list, submission checklist, and red-flag review before you price the job.
- Catch the clauses that hurt margins. Pay-if-paid, liquidated damages, broad indemnification — flagged with the source text quoted.
- Everything before you commit. Scope, deadlines, submission checklist, and fit score before you spend hours on a bid.
- Ready to respond. Generate a branded proposal draft and bid risk report straight from the review.
7 days free. No credit card. $29/month after.
Built for every trade
Every clause BidTerms flags is quoted verbatim from your RFP, so you can verify any flag against the source document in seconds.
Tested before every release against a benchmark of real public construction and trade RFPs.
From PDF to bid decision in minutes
No setup, no spreadsheet triage. Upload the RFP and get a structured review of what deserves attention before you bid.
Upload the RFP
Native PDFs and scanned documents are parsed into a structured review workspace.
Review the evidence
Scope, deadlines, required documents, fit score, and risk clauses are organized with source excerpts.
Prepare the response
Turn reviewed findings into a checklist, bid risk report, and branded proposal draft.
Prefer email? Forward the RFP straight to your inbox analysis.
Send or forward any RFP email with a PDF attached to rfp@mail.bidterms.com — we'll analyze it and email you a link to the results.
What you get
See what BidTerms actually finds
Real outputs from a real RFP (City HVAC Replacement, 94 pages). This is exactly what you get, minutes after uploading.
City_HVAC_Replacement_RFP.pdf
Replacement of 14 rooftop HVAC units at the Civic Center — mechanical trade, City of St. Louis. Contractor responsible for removal, installation, permits, startup, balancing, and training. Prevailing wage applies under Missouri Chapter 290.
Plain-English, trade-specific. No lawyer needed.
Pre-bid site walk
Attendance mandatory — p. 8
Jun 6
9:00 AM
Questions due
Written only — Section 3.2
Jun 10
5:00 PM
Bid due
Hard sealed bid — p. 4
Jun 17
2:00 PM
Substantial completion
LD clock starts — p. 22
Nov 30
Contract day
Every date, with the page it came from.
Pay-When-Paid
Critical"Payment to subcontractor contingent upon receipt of payment from Owner." — p. 31
Liquidated Damages
High"$500 per calendar day for each day of delay beyond completion date." — p. 22
Broad Indemnification
High"Contractor shall defend and hold harmless Owner from any and all claims…" — p. 14
Source clause quoted. Page number included.
/100
Possible fit
Know your chances before you spend 40 hours on a bid.
Extracted from the RFP. Nothing generic.
Bid bond
10%
of contract value
Performance bond
100%
required at award
Retention
10%
until 50% complete
Warranty
2 years
parts & labor
GL insurance
$2M
per occurrence
Liq. damages
$500/day
beyond completion
Every number you'd spend hours hunting for.
All of the above, from one PDF, in minutes.
Analyze your first RFP free →Hidden clauses can change the job economics
A pay-when-paid clause buried on page 47. Liquidated damages in an appendix. Broad indemnification that shifts the owner's legal costs onto you. These are the clauses that turn a profitable job into a loss.
- ! Pay-when-paid / pay-if-paid. You may never get paid if the GC doesn't get paid.
- ! Liquidated damages. Fixed daily penalties for delays — even ones outside your control.
- ! Broad indemnification. You cover the owner's legal costs, not just your own.
- ! No guaranteed minimum. On-call contracts with zero promised work volume.
"The Contractor shall indemnify, defend, and hold harmless the Owner, its officers, agents, and employees from and against any and all claims, damages, losses, and expenses — including attorney fees — arising out of or resulting from performance of the Work, regardless of whether such claim is caused by the negligence of the Owner."
This clause makes you responsible for the owner's legal costs even when the owner's own negligence caused the problem. This can expose you to unlimited liability on a job that goes wrong for reasons outside your control.
Simple, honest pricing
One plan. Everything included. Cancel any time.
AI-assisted RFP analysis for active bidders
- RFP uploads and AI-assisted analyses
- Risk flags with quoted source excerpts
- Scope, deadlines, certifications, fit score
- Submission checklist auto-generated
- Branded proposal PDF and DOCX
- Company profile and fit scoring
- Calendar export for deadlines
No credit card required. Cancel any time.
Review the risk before you price the job.
BidTerms gives your team a faster way to inspect RFPs, check submission requirements, and move from document review to bid prep.