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Urban Forestry Education and Engagement

The City of Sacramento seeks a consultant team to develop and implement community engagement services for the Sacramento Urban Forest Plan (SUFP) implementation. This is a federally funded project (U.S. Forest Service grant) requiring technical arboriculture expertise and experience engaging diverse audiences. The consultant team will develop an engagement plan, create multilingual educational materials, facilitate staff workshops and community engagement events, and support implementation working group facilitation. The project is located in Sacramento, California, and must be completed by July 31, 2027, with a budget not to exceed $100,000. Source scope cues include: Urban Forestry Education and Engagement Project #: G15252000 Bid#: P26151111024; City of Sacramento; City of Sacramento submission process; PlanetBids https://pbsystem.planetbids.com/portal/15300/portal-home Pre-Proposal; sealed proposal; ATTACHMENT C – SAMPLE INVOICE & 10-H FORMS .; Please note: The cost estimate will not be used as part of the evaluation process.; cost estimate will be unopened until the top ranked firm is selected for negotiations.; Then, the cost estimate will be downloaded and provided to the project manager.; completion of the tasks listed in the Scope of Services and meet the grant deadline.; estimate in a separate electronic PDF to PlanetBids.; CONTRACTOR shall submit all invoices to CITY in the manner specified in Exhibit B.; necessary to verify invoices to the City’s satisfaction.; Invoices must be submitted to either of the addresses specified below.; CONTRACTOR’s failure to comply with the invoice format described above.; with proof of the payment upon request.; Adding task(s) within the advertised scope.; A copy of SUBCONTRACTOR invoices using the City template.; Prevailing Wage staff consistent with the approved 10-H Form(s)..

BID WITH CAUTION 24 red flags detected : Broad Indemnification / Hold Harmless

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BID WITH CAUTION

Scope summary

The City of Sacramento seeks a consultant team to develop and implement community engagement services for the Sacramento Urban Forest Plan (SUFP) implementation. This is a federally funded project (U.S. Forest Service grant) requiring technical arboriculture expertise and experience engaging diverse audiences. The consultant team will develop an engagement plan, create multilingual educational materials, facilitate staff workshops and community engagement events, and support implementation working group facilitation. The project is located in Sacramento, California, and must be completed by July 31, 2027, with a budget not to exceed $100,000. Source scope cues include: Urban Forestry Education and Engagement Project #: G15252000 Bid#: P26151111024; City of Sacramento; City of Sacramento submission process; PlanetBids https://pbsystem.planetbids.com/portal/15300/portal-home Pre-Proposal; sealed proposal; ATTACHMENT C – SAMPLE INVOICE & 10-H FORMS .; Please note: The cost estimate will not be used as part of the evaluation process.; cost estimate will be unopened until the top ranked firm is selected for negotiations.; Then, the cost estimate will be downloaded and provided to the project manager.; completion of the tasks listed in the Scope of Services and meet the grant deadline.; estimate in a separate electronic PDF to PlanetBids.; CONTRACTOR shall submit all invoices to CITY in the manner specified in Exhibit B.; necessary to verify invoices to the City’s satisfaction.; Invoices must be submitted to either of the addresses specified below.; CONTRACTOR’s failure to comply with the invoice format described above.; with proof of the payment upon request.; Adding task(s) within the advertised scope.; A copy of SUBCONTRACTOR invoices using the City template.; Prevailing Wage staff consistent with the approved 10-H Form(s)..

Submission deadline

2026-06-15

Red flag teaser

24 red flags detected including Broad Indemnification / Hold Harmless.

Locked analysis

Full red flag list with excerpts

24 found

Broad Indemnification / Hold Harmless

high

CONTRACTOR shall defend, hold harmless, and indemnify City, its officers, and employees, and each and every one of them, to the fullest extent permitted under law, from and against all actions, damages, costs, liabilities, claims, demands, losses, judgments, penalties, and expenses of every type and description...that arise out of, pertain to, or relate to any negligent act or omission, recklessness, or willful misconduct related in any way to the performance of or failure to perform this Contract by Contractor

Federal Funding Compliance (ARPA / CDBG / HUD / FEMA / 2 CFR 200)

high

…ct-related travel must be approved by the City in advance and will be reimbursable subject to the guidelines and rates identified in 2 CFR 200.475. A preliminary scope of services, with work items, is provided below: Task 1: Project Management and Administration The Consultant Team will develop and implement a comprehensive Project Management Plan that guides all work activities, schedules, commu

Prevailing Wage / Davis-Bacon

high

If applicable, CONTRACTOR shall pay prevailing wages to those workers employed on public works contracts performing applicable duties as required by the State Labor Code and City Code 3.60.180. CONTRACTOR shall be responsible for any future adjustments to prevailing wage rates including, but not limited to, base hourly rates and employer payments as determined by the Department of Industrial Relations.

Time is of the Essence / Strict Completion Deadline

high

Time is of the essence in the performance of this Contract. CONTRACTOR shall devote the necessary time and effort to its performance under this Contract.

Audit & Records-Retention Rights

medium

CONSULTANT, subconsultants, and LOCAL AGENCY shall maintain and make available for inspection all books, documents, papers, accounting records, and other evidence pertaining to the performance of the contract...for three years from the date of final payment under the contract. The state, State Auditor, LOCAL AGENCY, FHWA, or any duly authorized representative of the Federal Government shall have access to any books, records, and documents.

Locked analysis

All deadlines table

9 dates
ItemDue
Pre-Proposal Meeting 2026-06-15
Questions Due 2026-06-22
Proposal Submission Deadline 2026-07-01
Interviews (If Required) 2026-07-13
Contract Award 2026-08-01
Project Start 2026-09-01
Project Completion 2027-07-31
Issue 2026-06-05

Locked analysis

Required certifications checklist

26 items
  • Attach certificate of insurance
  • Verify general liability insurance limits
  • Verify workers compensation coverage
  • Acknowledge all addenda
  • Include references or past project experience
  • Confirm prevailing wage / certified payroll requirements
  • Verify requirement: Commercial General Liability Insurance
  • Verify requirement: Commercial Auto Insurance

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