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HVAC SYSTEMS FULL SERVICE AND MAINTENANCE

The San Diego Unified Port District seeks an HVAC contractor to provide full-service maintenance and repair of heating, cooling, air handling, and control systems across five Port facilities in San Diego and National City. This is a commercial maintenance and repair contract covering the Port Administration Building, Annex Building, Harbor Police Headquarters, Port Operations Center, and Broadway Pavilion. Services include monthly preventive maintenance, semi-annual and annual inspections, water treatment, refrigerant management, and emergency 24/7 response. The contract is a 5-year agreement with an anticipated start date of August 2026. Source scope cues include: HVAC SYSTEMS FULL SERVICE AND MAINTENANCE; HVAC SYSTEMS FULL SERVICE AND MAINTENANCE TABLE OF CONTENTS; HVAC SYSTEMS FULL SERVICE AND MAINTENANCE I. INTRODUCTION; Department of General Services; Prevailing Wage ................................................................. 32 VII. Service Provider/Contractor Registration Prog; Exhibit A – HPHQ HVAC Inventory List .; related incidentals required to perform HVAC Systems Full Service and Maintenance.; This Agreement may be used during a proclaimed emergency.; Representative as listed in the Submittal Section of this Scope of Services.; tarpaulins, or other appropriate methods.; scope and negotiated cost for the HVAC Systems Full Service and Maintenance.; submit one invoice per Task Authorization.; Any repairs made to existing equipment shall be covered under the Agreement.; roof of the building which is covered under this agreement.; the HVAC systems shall be out of service or operation.; elevator doors to mechanical fan rooms.; cleaned upon completion of filter replacement and prior to fan startup.; operation, and PCB cooling fans (power isolated).; d) Check condition and alignment of compressor drive.; f) Check refrigeration compressor and refrigeration piping for leaks.; 1400 Tidelands Avenue.

BID WITH CAUTION 18 red flags detected : 24/7 Emergency Response Requirement

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BID WITH CAUTION

Scope summary

The San Diego Unified Port District seeks an HVAC contractor to provide full-service maintenance and repair of heating, cooling, air handling, and control systems across five Port facilities in San Diego and National City. This is a commercial maintenance and repair contract covering the Port Administration Building, Annex Building, Harbor Police Headquarters, Port Operations Center, and Broadway Pavilion. Services include monthly preventive maintenance, semi-annual and annual inspections, water treatment, refrigerant management, and emergency 24/7 response. The contract is a 5-year agreement with an anticipated start date of August 2026. Source scope cues include: HVAC SYSTEMS FULL SERVICE AND MAINTENANCE; HVAC SYSTEMS FULL SERVICE AND MAINTENANCE TABLE OF CONTENTS; HVAC SYSTEMS FULL SERVICE AND MAINTENANCE I. INTRODUCTION; Department of General Services; Prevailing Wage ................................................................. 32 VII. Service Provider/Contractor Registration Prog; Exhibit A – HPHQ HVAC Inventory List .; related incidentals required to perform HVAC Systems Full Service and Maintenance.; This Agreement may be used during a proclaimed emergency.; Representative as listed in the Submittal Section of this Scope of Services.; tarpaulins, or other appropriate methods.; scope and negotiated cost for the HVAC Systems Full Service and Maintenance.; submit one invoice per Task Authorization.; Any repairs made to existing equipment shall be covered under the Agreement.; roof of the building which is covered under this agreement.; the HVAC systems shall be out of service or operation.; elevator doors to mechanical fan rooms.; cleaned upon completion of filter replacement and prior to fan startup.; operation, and PCB cooling fans (power isolated).; d) Check condition and alignment of compressor drive.; f) Check refrigeration compressor and refrigeration piping for leaks.; 1400 Tidelands Avenue.

Submission deadline

2026-04-02

Red flag teaser

18 red flags detected including 24/7 Emergency Response Requirement.

Locked analysis

Full red flag list with excerpts

18 found

24/7 Emergency Response Requirement

high

When notified by the District Representative, Service Provider shall acknowledge urgent calls within fifteen (15) minutes and shall provide services onsite within two (2) hours, 24 hours, seven (7) days a week, including holidays (Exhibit C – Holidays). Service Provider shall have an answering service, cell phone, or office personnel available at all times to receive urgent requests.

Broad Indemnification

high

…....................................... 32 VII. Service Provider/Contractor Registration Program .......................... 34 VIII. Indemnify, Defend, Hold Harmless ..................................................... 35 IX. Insurance Requirements ..................................................................... 35 X. Protests ................................................................

Prevailing Wage / Davis-Bacon

high

In accordance with the provisions of Labor Code section 1773, the District has ascertained from the Department of Industrial Relations the general prevailing rate of per diem wages (which rates include employer payments for health and welfare, vacation, pension and similar purposes) and the general prevailing rate for holiday and overtime work in the locality in which the work is to be performed under this Agreement for each craft, classification or type of worker needed to perform the Agreement. Bidder and each Sub Contractor shall pay not less than the specified prevailing rates of wages to all workers employed in the execution of this Contract.

Public Works Contractor Registration Requirement

high

No contractor or subcontractor may be listed on a bid proposal for a public works project (submitted on or after March 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. No contractor or subcontractor may be awarded a contract for public work on a public works project (awarded on or after April 1, 2015) unless registered with the Department of Industrial Relations pursuant to Labor Code section 1725.5. The Bidder and its Subcontractors, upon failure to comply with Section VII above may be deemed non-responsive and bid may be rejected.

Taking Exceptions / Altering RFP Terms Can Void the Bid

high

If a Bidder desires to take exception to the Service Agreements, Bidder shall provide the following information in a letter identified as 'Exceptions to the Service.' At the discretion of the District, exceptions not called out in the letter submitted will not be negotiable after the due date for submission of bid. Bids that take exceptions to the Service Agreement or proposed compensation terms may be determined by District, at its sole discretion, to be unacceptable and no longer considered for award.

Locked analysis

All deadlines table

7 dates
ItemDue
Information Exchange Meeting 2026-04-02
RSVP for Site Visit 2026-04-07
Mandatory Site Visit 2026-04-08
Questions Due 2026-04-09
Bid Submission Deadline 2026-04-23
Board Award of Agreement 2026-06-23
Tentative Project Start Date 2026-08-01

Locked analysis

Required certifications checklist

22 items
  • Acknowledge all addenda
  • Confirm mandatory pre-bid meeting or site visit attendance
  • Include subcontractor list if required
  • Include safety documents if required
  • Confirm prevailing wage / certified payroll requirements
  • Verify requirement: Commercial General Liability Insurance
  • Verify requirement: Workers' Compensation Insurance
  • Verify requirement: Background Check / Security Clearance

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