The City of Sacramento Department of Utilities is soliciting bids to replace Best Lock cores and keys across approximately 1,000 facilities. The project involves supplying 1,000 lock cores, 1,000 keys, key and core control software with initial setup, and annual software support. The contractor must provide a secure ordering system, expandable lock core capacity (from 21 to 40 cores), password-protected inventory management software approved by City IT, and training to DOU personnel. This is a nonprofessional services supply and support contract for a municipal government client, with a base performance period from October 1, 2018 through August 31, 2019, and optional extensions for up to four additional years (maximum 5-year term). Source scope cues include: CITY OF SACRAMENTO; CITY OF SACRAMENTO Bid No; Bid Security. Bid Security is: [ ] Required [ X ] Not Required If required, bid security approved by the City must accompany the bid, in the amount of ___ % of the total am; planetbids.com/portal/portal; The City assumes that all invoices are paid within the discount terms (all discounts are taken).; Emergency/Declared Disaster Requirements.; terms and conditions that apply during non-emergency/disaster conditions.; located in the City or unincorporated county of Sacramento.; (2) Description of services billed under this invoice.; proof of an incorrect billing shall be on the Contractor.; acceptance of material, or from date of receipt of invoice, whichever is latest.; on delivery and acceptance of goods and on receipt of Contractor's invoice.; of the contract action, the Scope of Work, or any change that impacts the cost/price or schedule.; date delivery is made and is accepted by the City, or the date a proper invoice is received, whichever is later..
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The City of Sacramento Department of Utilities is soliciting bids to replace Best Lock cores and keys across approximately 1,000 facilities. The project involves supplying 1,000 lock cores, 1,000 keys, key and core control software with initial setup, and annual software support. The contractor must provide a secure ordering system, expandable lock core capacity (from 21 to 40 cores), password-protected inventory management software approved by City IT, and training to DOU personnel. This is a nonprofessional services supply and support contract for a municipal government client, with a base performance period from October 1, 2018 through August 31, 2019, and optional extensions for up to four additional years (maximum 5-year term). Source scope cues include: CITY OF SACRAMENTO; CITY OF SACRAMENTO Bid No; Bid Security. Bid Security is: [ ] Required [ X ] Not Required If required, bid security approved by the City must accompany the bid, in the amount of ___ % of the total am; planetbids.com/portal/portal; The City assumes that all invoices are paid within the discount terms (all discounts are taken).; Emergency/Declared Disaster Requirements.; terms and conditions that apply during non-emergency/disaster conditions.; located in the City or unincorporated county of Sacramento.; (2) Description of services billed under this invoice.; proof of an incorrect billing shall be on the Contractor.; acceptance of material, or from date of receipt of invoice, whichever is latest.; on delivery and acceptance of goods and on receipt of Contractor's invoice.; of the contract action, the Scope of Work, or any change that impacts the cost/price or schedule.; date delivery is made and is accepted by the City, or the date a proper invoice is received, whichever is later..
2018-08-15
21 red flags detected including Mandatory Pre-Bid / Pre-Proposal Meeting.
Locked analysis
…f award. For purposes of award, The City assumes that all invoices are paid within the discount terms (all discounts are taken). 12. Mandatory Pre-Bid Conference. If a mandatory Pre-Bid Conference is indicated on the Invitation for Bid, all bidders are required to attend the conference. Failure to attend this conference will result in rejection of your bid. If a mandatory Pre-Bid Conference is in
The lock core system must be Best. No substitutions allowed. The contractor shall provide a software package to serve as the basis for all ongoing key and lock inventory and management activities. This software must be password protected and capable of supporting all DOU facilities... In addition, the software must meet the approval for use by the city's IT staff. If it does not meet city IT's approval, the contractor must provide a compatible system within three months.
The City shall have the right to terminate at any time any contract awarded pursuant to a bid that contains false information. Whenever, in the opinion of the Procurement Services Manager, the Contractor's performance is not satisfactory, the Contractor shall be advised of the reasons. If the Contractor fails to correct the unsatisfactory conditions within 5 days, the Procurement Services Manager may declare this contract terminated upon 30 days written notice and contract with another Contractor. The City shall have no obligation to give more than two notices of unsatisfactory performance in any calendar year. In the event two such notices of unsatisfactory performance are given in any calendar year, and in the event that Contractor(s) shall again fail to satisfactorily perform services pursuant to this contract, City may thereupon terminate this contract immediately.
The City shall have the right to review Contractor's procedures for handling City records and may make such inspections as it deems necessary to assure that Contractor is adequately safe-quarding City's record information. The Contractor shall maintain records of all agreements with verified LBE subconsultants or subcontractors for one (1) year after receiving final payment from the City.
If the Contractor fails to correct a deficiency within fifteen (15) days after notification, a deduction may be made from the agreement amount. The deduction shall be ten (10) percent of the estimated value of the services performed during the month, not to be less than $1,000 nor exceed $10,000.
Locked analysis
| Item | Due |
|---|---|
| Questions Due | 2018-08-15 |
| Bid Submission Deadline | 2018-08-22 |
| Contract Award Notification | 2018-11-20 |
| Project Start Date | 2018-10-01 |
| Project Completion (Base Period) | 2019-08-31 |
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